HCCTS Contract Request — Public Portal

Contract Management System

Highlands Community Charter & Technical Schools

Find Your Contract Request

Enter your Contract ID (Reference number from your submission confirmation) and the email address you submitted with to view your request status and make revisions if requested.

Contract ID / Reference *

Email Address *

Contract ID	Vendor	Submitted	Status	Revision #	Action

⚠️ This Contract Has Been Returned for Revision

Edit & Resubmit Contract

Vendor & Contact Information

Vendor Name *

Contact Name *

Phone

Address

HCCTS Affiliation *

Yes

Compliance & Conflict of Interest

§1090 Conflict Attestation *

No Conflict — I certify no conflict of interest exists

Potential Conflict — needs legal review

Conflict Identified — requires disclosure

Conflict Detail

FPPC Disclosure *

Filed

Not Required

Pending

Procurement Procedure *

Formal Bid/RFP

Informal Quotes (3+)

Sole Source Justified

Exempt

Justification

Contract Details

Contract Type *

New

Renewal

Amendment

Description of Services *

Start Date

End Date

Requesting Department *

Charter School

Technical School

District Office

Financial Information

Budgeted? *

Yes

Funding Source

Threshold *

Under $1,000

$1,000 – $15,000

$15,001 – $35,000

Over $35,000

Max Payment Amount *

Travel Reimbursement? *

Yes

Pay Structure *

Salary

Hourly

Custom

Payment Amount *

Hourly Rate *

Custom Payment Terms *

Management & Supporting Documents

Approving Manager *

Supporting Documents

Your existing documents are preserved. Add replacements or additional files below.

Click to add files (PDF, DOCX, PNG, JPG · max 10MB each)

🔄

Revision Submitted

Your revised contract request has been resubmitted and is back in the review queue. The reviewer will be notified.

✅

Request Submitted

Your contract request has been submitted and entered into the review queue. Business Services will begin the review process. You do not need to take any further action at this time.

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Highlands Community Charter & Technical Schools

Contract Request Form

Use this form to submit a new contract request for Business Services review. Complete all required fields. A staff member from Business Services will contact you if additional information is needed.

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Submitting this form does not authorize services to begin. Work may not commence until a fully executed contract is in place.

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Vendor & Organizational Info

Date *

Required.

Requester Name *

Required.

Your HCCTS Email *

Enter a valid @hccts.org email address.

Department *

Executive

Human Resources

Academics

Business & Ops

Other

Select a department.

Vendor Name *

Required.

Contact Name *

Required.

Phone *

Valid phone required.

Vendor Email *

Valid email required.

Vendor Address *

Required.

Vendor has affiliation with HCCTS or a board member? *

Yes

Required.

Government Code §1090 Conflict of Interest Attestation *

I attest no financial interest in this contract (No Conflict)

Conflict Identified — provide details below

§1090 attestation required.

§1090 Conflict Details *

Required when conflict is identified.

Political Reform Act (FPPC) Disclosure *

Attested — I have no FPPC-reportable interest

Not Applicable

Referred to Legal

FPPC attestation required.

Procurement Procedure — Board Policy 3310

Vendor Selection Basis *

Competitive Bid — Formal competitive solicitation conducted

Sole Source Justified — Only available vendor; justification required below

Exempt — Qualifies for procurement exemption; basis required below

Not Applicable — Under $1,000 or interagency agreement

Select a procurement procedure.

Procurement Justification *

Justification required for Sole Source or Exempt.

Contract Details

Contract Type *

New Contract

Amendment

Renewal

Lease Agreement

Consultant Engagement

Select a contract type.

Description of Services — 5 W's *

Required.

Contract Start Date

Contract End Date

Is this expense budgeted for this fiscal year? *

Yes

Required.

Funding Source (Department, Funding Code) *

Required when budgeted.

Procurement Threshold

Contract Value Threshold *

Under $1,000 — Business Services Final Approval

$1,000 – $15,000 — Business Services Cabinet Representative + Chief Academic Officer or Chief Operating Officer

$15,001 – $35,000 — Business Services Cabinet Representative + Executive Director

Over $35,000 — Board approval required (presented by COO or Executive Designee)

Select a threshold.

Maximum Allowable Payment (including travel) *

Valid dollar amount required.

Pay Structure *

Salary

Hourly

Custom

Select a pay structure.

Payment Amount (salary amount — used in contract document) *

Valid dollar amount required.

Hourly Rate (e.g. $35/hour, $120/hour) *

Valid hourly rate required.

Custom Payment Terms (e.g. Monthly Retainer, Milestone Payments, Net 30, 50% Upfront) *

Required when Custom is selected.

Will vendor be reimbursed for travel? *

Yes

Required.

W-9 & Management Approval

W-9 & Supporting Documents

Drag files here or click to browse

PDF, DOCX, PNG, JPG — Max 10MB per file

Management Name and Title *

Required.

Contract Deliverables (Optional)

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Review & Confirm Submission

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